Office Stationery Checklist: Must-Have Supplies for Every Business
Stationery is a small line in any budget, but when it runs out, work stops. This checklist covers the supplies most offices use every week, grouped by job, so you can check what you have and plan a single bulk order instead of many small ones.
1. Files and folders
Documents need a home that matches how long they will be kept and how often they are opened.
- Arch files for records kept for years: accounts, HR, contracts. See arch files.
- Document files with button or zip closures for papers that travel between desks, clients and offices. See document files.
- Channel files for lighter sets of punched papers. See channel files.
- Expanding files with pockets for sorting papers by month, client or project. See expanding files.
- Clear bags and L folders for single documents and quick handovers. See clear bags and L folders.
- Conference files for meetings, training and events. See conference files.
- Filing sheets in FC to organise papers inside the file. See filing sheets.
Tip: choose A4 or FC for each department and buy files and sheets in the same size.
2. Clips and filing accessories
- Binder clips in 19, 25, 32, 41 and 51 mm for holding sets of papers together without punching or stapling. See binder clips and our binder clips buying guide.
- Auto, spring and wire clips for everyday paperwork. See auto clips and spring clips.
- Paper stoppers and rivets for offices and file makers that assemble files. See filing accessories.
Our office clips guide explains which clip suits which job.
3. Glue guns and glue sticks
Hot glue is used for packing, samples, display work and quick repairs. We supply glue guns and glue sticks in thick (1.1 cm) and thin (0.6 cm) sizes. Match the stick to the gun before you order.
4. Lamination pouches
Lamination protects notices, certificates, ID cards and price lists. Lamination pouches run from 65 × 95 to 310 × 450 mm in 125 and 250 micron. Thicker film gives a stiffer card; thinner film suits documents that need to stay flexible.
5. ID cards and accessories
Most offices, schools and factories issue ID cards. Plan holders, clips and lanyards together so they fit each other. See ID cards, including ID card holders, badge reels and clips and lanyard ribbon.
6. Desk organisers
Pen stands and desk organisers keep pens, clips and small papers off the desk surface. See desk organisers.
7. Scissors
Office scissors for daily use, plus heavier multi-purpose scissors for packing rooms. See scissors.
How much to stock
Work out a monthly figure for each item from recent purchases, order a quarter's worth in standard packing, and reorder when stock falls to about a month's use. Our bulk procurement guide walks through it step by step.
Ordering
KINGG makes files and folders and supplies office stationery in bulk from 32 Ezra Street, Kolkata, to buyers across India. Note the item codes from the product range or the 2026 catalogue and send us a quote request.